Record Management

What is the Record Management??

Records management is the systematic control of an organisation's records, throughout their lifecycle, in order to meet operational business needs, statutory and fiscal requirements, and community expectations. Effective management of corporate information allows fast, accurate and reliable access to records, ensuring the timely destruction of redundant information and the identification and protection of vital and historically important records.

Importance of Record Management

1. Supporting administration - by providing information for the direction, control, decision-making and coordination of business.
2. Documenting rights and responsibilities - an organisation needs to provide evidence of the scope of its terms of reference, evidence of what it owns and evidence of its obligations.
3. Legal documentation - many records comprise formal legal documents - regulations, local orders, etc - or formal documentation of the relationship between governments and people or institutions.
4. Evidence of the work of public authorities - an organisation needs to document the decisions, actions and obligations that it undertakes, and in this way provide accountability measures.
5. Future research - some of the records of organisations will be preserved and will form the contents of archival establishments, providing important historical information on political, social, economical and other issues.