Learning About Payroll System Can Give Advantage to myself For My Future

Introduction:
Human Resources are the person who responsible to the employee especially about salary.In new technology Human Resource has use some software to record their employee details. Now, I learn about HR2000 Quickpay as payroll system to I learn for my Future when I start working as Human Resources Officer.

Malaysian Payroll and Human Resource, e-Leave & e-Claim systems

QUICK PAY/STAFF offers user-friendly Malaysian payroll & human resource management software (HRMS) for the dynamic business environment.

We became the most trusted name in Malaysian Payroll and HR management software system by delivering value through our time-tested and people-proven product and service within some of the most recognized organizations. We offer our solutions to a diverse array of industries, including education, government, healthcare, hospitality, manufacturing, and retail.

Before enter to the system you must login with the Id and password are
given by the company and if you as assistant supervisor will create password and ID for You to login

Quick PAY , the complete real-time Windows software offers truly user-friendly MALAYSIAN Payroll & Human Resource management tool for the dynamic business environment for the New Millennium. QUICK PAY provides Easy Data Entry, Simplified Flow and incorporated with Internal Power Reporting tool - plus Data Exchange capabilities to popular Windows word-processors and spreadsheets applications.

Select Period- Select a payroll period for processing

Employee Master - Update employee personal particulars

Process Period - Transfer basic pay & fix allowances/deductions to SALARY ENTRY

Salary Entry - Enter salary items for employees

Bonus Run - If required, perform automatic bonus payment for employees

Government Reports - Printing of all statutory government forms & reports

Standard Reports - Printing of payslips, monthly reports, yearly reports and statistics

Label - Create and print labels

Free Format Reports - Create and print user-define format reports

Autobank - Generate diskette files for Bank Credit via Diskette facility

System Setup - Setup company particulars and formula tables

System Security - Setup password and user access rights

Table Of Codes - Create user-define codes for allowances, departments,.. etc

Global Changes - Global changing of information stored in the database

Query Setup - Query conditions to filter range of employees for reporting use

Help - Help Documentation

Database Import- Import payroll data from external source

Database Doctor - Fix database problems

Database Backup - Make backup copies of databases into floppy diskettes

Database Restore - Restore previous database backup from floppy diskettes

Example: Employee Master to create details of employee based
 are the group given at the top.

Example: Salary Entry details include leave,allowance and deduction,loan are shown based on what we
fill in the Employee Master. We can check the details through salary entry
and we can change the data manually in salary entry if has mistake of the details.

Example: After finish fill the data of employee, process period function is to
 Transfer Employees' Basic Salary of the current period from EMPLOYEE MASTER into
SALARY ENTRY include Fix Allowances & Fix Deductions from EMPLOYEE MASTER into SALARY ENTRY

Example: System Security to supervisor create user to access into
 any Quick Pay database, user must login with the correct User-ID and Password. 
You may assign each user ID with different access rights to MAIN MENU modules, 
employee groups (refer to Security Groups), and also selected functions.

In Quick staff has 6 group want to fill up. I give example of Human Resources Records and in Human Resources Record details will we fillup such as below based on the category:

Accidents -  Monitor accidents by frequency, cause, location and cost

Achievements - Keeps employees’ awards & honors received

Appraisal - Provide a useful analysis on  individual strength & weaknesses

Company Benefits-  Records company benefits by quantity and value

Carrier Development - Records changes of career & salary progression within the company

Discipline - Monitor employees' behavior & character

Education - Store Education Records

Events - Planner / Schedule for individual employees

Family Details - Records employees' family details

Insurance - Records insurance claims

Leave - Records leave days taken

Non-Paid Leave - Records leave days taken

Skill - Records skills acquired by employees

Training - Records courses attended by duration, score, and cost

Working History - Records employees' historical job experiences

Pictures - Records computer scanned pictures and/or certificates

Ohers (User Define) - Allows other user defined record tracking

The Benefit Of Payroll System

Easy calculations. Efficiency in payroll calculation is important in every company. It requires accuracy to pay employees the right amount of money they have earned. To avoid the hassles of calculating payroll manually, you can use software to automate the process. The process is productive and effective in saving time and money. Your accounting department can create reports and financial documentation easily.

Forecasting. When you have payroll software, it allows you to see and monitor all payroll expenses instantly. This helps you graph financial data to help you create a forecast. If you have an idea of your business performance, it will be easier to decide when you need to hire new staff for the company. You can make adjustments and calculate salary increases to help you make an assessment on how it will affect your money. It is easier to know whether your decision is good for the business.

Tax management.  Computations for tax might be a headache. Using a payroll system will minimize the stress related to employee reporting obligations. You need not to look for piles of pay-slips to see the records for tax payments. Through an automated payroll, all records are kept in the computer. These data are easy to collect and pull-out from the system to provide you with accurate tax records. Avoid the errors of manual tax computation of salaries by using an automatic payroll system.

Reliable backup. As a business, keeping large amounts of data for payroll can be challenging. You can’t store piles of papers and data manually. But when you are using payroll software, it is convenient to save records in various databases available online. In case your computer or system is destroyed, you should still have a backup to get all your records back.

Conclusion:

I hope what I learn can give my advantage for my future when I started to join in Human Resources Department in some company when I start working. Thanks also to Ms Vanisa because teach me about the system. Hope can help me for my future. Thanks