Safeguard Record Management

COMPANY BACKGROUND

This division commenced service in 1998 and has since, rapidly expanded a range of services to meet clients’ needs. Being the emerging market leader, SAFEGUARDS’ client sectors are:

• Banks, insurance, stock brokers and financial institutions;
• Legal and accounting firms;
• Manufacturing, trading, engineering and construction companies;
• Oil and gas companies;
• Hospitals and libraries;
• Government agencies, 

The Group’s Records Management Division was established as a result of industry specialists and corporate professionals whose strength is the ability to interpret business needs and understand the market’s security requirements.

In today's fast-paced global world of commerce, the ability to maintain data securely, retrieve information quickly and utilize the data efficiently, is reflective of an organisation's capability in meeting market changes. It’s clientele ranges from financial institutions, insurance providers, stockbrokers, legal and accounting firms, manufacturing, trading, engineering and construction companies, oil and gas corporations, hospitals and government agencies.

BUSINESS PROCESS

• Individual cost centre for individual department, division, entity or project;
• File management service for comprehensive inventory and accurate retrieval of files;
• Online access for account information and electronic transactions;
• High security for that peace of mind;
• Preparedness for any eventuality: having three operating centres in different parts of the city as well as having other vacant properties ready in hand offer a good contingency plan;
• Proactive disaster prevention: certified racking system and floor loading capacity by independent engineers (copies of relevant certification letters can be viewed upon request);
• Secure, innovative and customised services: ensuring special service requirements are met at the most cost effective manner;
• Cost benefit sharing through Safeguards’ continuous strife for best value, operation practice, reduced corporate rates, efficiency, technology improvement and cost reduction method;
• Assurance against misused of confidential information by staff as all employees having access to any information are made aware of and subject to oblige to non disclosure.

ACTIVITIES AND SERVICE

General archive for inactive records

1. Physical storage and management of inactive hardcopy information
2. Quick-time retrieval for fast information access
3. Records & Document movement tracking

Active file management

1. Bar coding active files for comprehensive inventory
2. Efficient tracking and accurate single-file retrieval
3. Effective control and security

Computer Media

1. Physical storage and management of electronic information for a sound business continuity plan (contingency plan) in a controlled environment
2. Daily rotation of backed-up media

Consulting

1. Appraisal and sentencing of records for the retention period
2. Indexing and cataloguing of records
3. Managing records retention and destruction dates

Destruction Service

1. Monitoring destroy dates so records are not kept longer than necessary
2. Secure records disposal under your authorized personnel's supervision

Other services

1. Security documents - managing vital records in a high security environment
2. Information conversion
3. Secured vaulting - rental of high security strong room

Wiyh Mr. Jeffry

With MR.Edy

we are entertaint by Mr.Jeffry as a manager and his assistant is Mr.Eddy as operation executive

Conclusion

I can relate the visit with what i learn in the class. I get opportunity to see how their keep all the records based on the index unit. Also i get opportunity to see how their keep the record in the system. Other than that, i also know to to procedure to keep all the record. How their keep the record based on the request from the customer and also based how their pay. Customer need to fill up the form to get safeguard record management services. We are also ask the question to the Mr Jeffry and Mr Edy regarding the record managenent. I appreciate to my lecturer Mr Sathish because give us chance to visit the company to us learn how to keeping record.